Lean Quote: Leaders Need to be Proactive, Not Just Reactive

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"One of the tests of leadership is the ability to recognize a problem before it becomes an emergency."   —  Arnold Glasow   

Leaders need to be proactive, not just reactive. If you find yourself spending all of your time trying to put out fires, then you aren't using your time effectively.

The success of a company can depends to a large extent on the ability of its staff to solve problems effectively, both in their day-to-day work and through innovation. We are all faced with problems to solve in our workday. We are often not in control of the issues we face at work or home. Problems just present themselves. And chances are the issues you're facing aren't so cut and dry. Having the right attitude can make the difference between success and failure.

The starting point for improvement is to recognize the need. Kaizen emphasizes problem awareness and identification. Once problems are identified, the problems must be solved consequently. Kaizen is a problem solving process which requires the use of various problem solving tools. In Kaizen, the mindset of “no problem” or “no opportunity” must be carefully avoided.

Opportunities for improvement exist in all aspects of every industry and can be identified by every person in any business. With the right culture of continuous improvement, problems, and technology, conscious identification of opportunities for improvement can transform a company into a more efficient, high-quality business.

Possessing good problem solving skills does not make people automatically use them to the benefit of the organization. They need encouragement, support and guidance in applying them to the organization’s problems.

A proactive leader identifies potential issues before they arise and takes steps to address them, actively seeking solutions rather than simply reacting to problems when they occur; this often involves anticipating challenges, gathering information, and engaging their team in brainstorming to develop preventative measures.

Leadership is as much about behavior as it is about strategy. By embodying the qualities you value, you inspire your employees to emulate these behaviors, fostering a workplace where respect is a natural byproduct of exemplary leadership. When you consistently act with integrity and professionalism, you set a high standard for your team to follow.

Lean Quote: Good Friday is a Day of Hope

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"Good Friday is a day of hope. It is a day where we look forward to a brighter tomorrow. Many things have happened to change the course of our lives, but it has not shaken our faith."  — Rev Dr Peola Hicks

Hope is the one thing that lifts the human spirit and keeps us going despite our difficulties that we face. Hope looks beyond life’s hardships to a better, brighter tomorrow. It keeps us believing and expecting that out of today’s darkness, tomorrow’s light will shine brightly. Hope is seeing the future; a future we can attain if we keep moving forward and, as needed, adjusting, and adapting. A leader’s hopeful outlook enables people to see beyond today’s challenges to tomorrow’s answers.

Leaders must give hope for the future, mobilize people in a direction, and believe deep in the core of who they are that there are great opportunities on the horizon. Here are 7 ways leaders can instill hope:

•         Be visible. Be Present.
•         Be as open, honest, and as fair as possible.
•         Emphasize Optimism.
•         Encourage and Motivate.
•         Focus on Possibility.
•         Let your people know how much you Value them.
•         Invest in People

Giving hope to your people combines the alignment, engagement, and vision of the organization. A leader's ability to do so will reap enormous benefits for your organization and your people.

Hope is not always a guarantee for success, but a leader will take the slightest amount of hope to chip away at the barriers of reality and impossibility. An astute leader will dove-tail hope into the vision and mission of their organization. They will work to make sure that everyone is "laser focused" on the task at hand. More importantly, they will make the vision bigger than the obstacles that threaten the mission itself.

The ability to instill hope is a necessary leadership trait. The leaders’ hope surrounds the belief that his/her goal will be attained. It enables one to face tough times with creativity and resilience. Leading in these uncertain times requires inspiration more than ever.

Lean Quote: The Only Thing Worse Than a Wrong Decision is No Decision

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing."  — Theodore Roosevelt

This quote makes sense. Yet, when it comes to the decision-making process, so many of us still wind up paralyzed. We’re terrified of making the wrong move and as a result, stay frozen in our tracks in the vain hopes that the correct decision becomes increasingly apparent. You already know that isn’t a wise strategy, particularly when it comes to managing your workload and leading your team. Instead, it’s much better to figure out what skills and tips you can pick up to get better at making those decisions that previously left you stuck.

Decision making is an essential part of business in all organizations. In traditional companies this power is typically held by few managers at the top of the organizational ladder. Lean companies, however, strive to empower their employees to make decisions at all levels through access to data, knowledge of evaluation methods, and defined standard processes. Nevertheless, decisions are necessary in all organizations and the following these guidelines can be beneficial.

1. Timing. Neither making snap decisions nor always having to “sleep on it” is the best approach to the time factor involved in making decisions. Make your decisions based upon the circumstance and the time available. Within the realm of practicality, give yourself enough time to take the following decision-making steps.
2. Define the problem. Be careful not to confuse symptoms of the problem with the real problem.
3. Identify the options. Try to get at least four alternatives. Since you may be too close to the situation, seek others’ input.
4. Gather the facts. In order to evaluate your options, you must gather the facts about the ramifications of choosing each option. List both the pros and cons of each option.
5. Evaluate the options. Usually this will include a comparison of costs, time required to implement and the expected end result of each option.
6. Choose and put into effect. Key, and often neglected, aspects of implementing decisions are to communicate the decision to the affected parties, outline why the decision was made, why the particular option was picked, what actions are required on their part and what beneficial results are expected.

Anyone can be a good decision-maker. Making decisions is an integral part of any job, whether you are in an entry-level position or you make important choices on behalf of your company as an executive.

Not every decision will be right but if you follow these six guidelines you will find you have many more right decisions than wrong decisions. Remember, the only thing worse than a wrong decision is no decision.

Lean Quote: Growth and Development of People is the Highest Calling of Leadership

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"The growth and development of people is the highest calling of leadership."  — Harvey Firestone

Every leader has two jobs. Your job is to help the team succeed by accomplishing your mission. That's the job that gets the most attention, but your other job is just as important. Your job is to help your team members succeed, too. "Succeed" means doing a good job, developing skills, earning autonomy, growing, and much more. Neither job is "the most important." They're equally important, and often support each other if done well.

Developing people means challenging people. But just issuing challenges isn’t enough. You must also teach a systematic, common means of creating solutions and meeting those challenges.

The best way to develop employees is not to manage them. You need to coach them to success. This is a process of developing their skills and providing them specific feedback to meet high standards. Employees want to be on the same team with their bosses.

To get people across an organization to systematically work on improvement every day requires teaching the skills behind the solution. And for that to happen, their leaders and mangers also need to practice and learn those skills. Be their coach and lead the team to success!

Your role as a leader is to develop talent to the highest levels of independent and autonomous thinking and execution. Great leaders don’t subscribe to a “Do-It-For-You” methodology of talent management, rather they lead, mentor, coach and develop team members by getting them to buy-into a “Do-It-Yourself” work ethic. Great leaders view each interaction, question or even conflict as a coaching opportunity. Don’t answer questions or solve problems just because you can, rather teach your employees how to do it for themselves. If you make it a habit of solving problems for people, you simply teach them to come to you for solutions at the first sign of a challenge.

Good leadership is not reflected in the leader’s actions, it is reflected in the impact and effect of those actions on the team. A leader should adapt to the environment and what the team needs today without losing sight of what will be needed tomorrow and always preparing for that moment when he or she will no longer be there. Guaranteeing the growth and sustainability of the team and the individuals that comprise it beyond the leader’s time is the ultimate trait of a great leader. In fact, the true success of a leader can not be measured without considering the results of the succession plan.

Lean Quote: Leading with Integrity

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"The supreme quality of leadership is integrity."  — Dwight Eisenhower

One of the keys to a positive and productive work environment is having leaders who act with integrity. Integrity in leaders refers to being honest, trustworthy, and reliable. Leaders with integrity act in accordance with their words (i.e. they practice what they preach) and own up to their mistakes, as opposed to hiding them, blaming their team, or making excuses. Integrity also involves following company policies, appropriately using company time and resources, and respecting one’s colleagues and direct reports. It is important to remember that a leader’s behavior reflects not only their own reputation, but also on the reputation of the organization.

Integrity gets lost…one degree of dishonesty at a time. There are no varying degrees of integrity. A leader is judged to have integrity or not based on what is seen. Minor lies can become a major problem. As minor as lies may seem, employees do not forget integrity mistakes.

In assessing your level of integrity, ask yourself the following questions:

1.    I always act with positive intent

2.    I do not avoid answering questions truthfully, even when the issue is tough ex. layoffs

3.    I own up to my mistakes and take steps to not repeat them

4.    I am willing to say what I’m thinking, even when I’m in the minority

5.    I treat others fairly and respectfully regardless of position/title

6.    I lead by example

7.    I always fulfill my promises/commitments

8.    I’m respectful of others’ time and am always punctual

9.    I call others out when the work values are not supported

10. I don’t make excuses for poor behaviors or actions displayed by myself or others

11. I address disruptive behaviors and conflict quickly and respectfully

12. I am not easily influenced by those more senior to me when things seem "off" and have the confidence to be true to myself

13. I encourage collaboration for the attainment of results

14. I make an effort to build a work culture that encompasses trust

15. I give credit when and where credit is due

When your organization has leadership committed to integrity, it can identify priorities and goals to measure improvement. This framework will make it easier to reference issues related to business integrity in your regular reporting as well as quickly address any issues as they arise. This is a culture that will permeate throughout the organization, influencing your internal reward structures, interactions with customers and suppliers, and your relationships with investors.

Lean Quote: Why Conflict is Necessary for Leadership

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"Without conflict there is no leadership."  — Michael W. Kublin

That statement highlights the crucial role of conflict in effective leadership. While conflict can be uncomfortable, it's often a catalyst for growth, innovation, and the development of strong leadership skills.

Teams who focus too much on keeping things agreeable and harmonic don’t let themselves explore innovative or disruptive thoughts. This sort of ‘group-think’ can alienate the team members who tend to think differently and outside the box. Yet some of the greatest ideas the world has ever seen have come from these sorts of people.

Too much conflict and people become frustrated, demotivated, and just want to avoid the problem. But a little bit of conflict can work wonders. When handled effectively, conflict also:

Challenging the Status Quo:

Without conflict, there's a risk of stagnation and complacency. The best ideas are born of diverse thinking, taking different cultures, experiences and skillsets into account.

Driving Change and Innovation:

Conflict can spark creativity and innovation. When different viewpoints collide, it can lead to new ideas, strategies, and solutions that otherwise wouldn't emerge.

Building Resilience and Adaptability:

Leaders who navigate conflict effectively learn to adapt to change and overcome challenges, fostering a sense of resilience within themselves and their teams.

Improving Decision-Making:

Conflict can lead to more informed and well-rounded decisions. By considering diverse perspectives and challenging assumptions, leaders can make better choices.

Strengthening Relationships:

When conflict is managed constructively, it can actually strengthen relationships and build trust.

Leaders who embrace conflict encourage diverse perspectives and challenge existing norms, leading to better solutions and improvements. Debate means that teams explore all areas and it helps to create an environment that fosters innovation, creative disruption and collaboration. It’s how organizations can gain a competitive edge.

Lean Quote: It’s Where You’re Going That Counts

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"It isn’t where you came from; it’s where you’re going that counts."  — Ella Fitzgerald

On some level, everybody is looking for a purpose in life. Finding that purpose starts with an understanding of who we really are. On the one hand, we have a history of past decisions that defines us. On the other, we have an unlived future where we place our hopes and dreams, and that defines us too.

Look to the future. Set goals. Be hopeful. Don’t dwell on what’s happening. Don’t think that all the accomplishments you’ve had in your life to this point mean as much as your next challenge. Do the same thing with failures. Don’t be thinking about all the things that you haven’t accomplished, and that you haven’t gotten respect for. Maintain a positive mindset, look toward the future while making tweaks to become better at what it is you’re focused on.

Everyone has the potential to make a change. Don’t let your past interfere with your present, and certainly don’t make it a part of your future.

Be mindful of what you have in mind, and “if you can dream it, then you can achieve it.” But, also be critical of your surrounding and consider that you will face obstacles…but always remember that it all is a part of life!