Daily Lean Tips Edition #67 (1006-1020)

For my Facebook fans you already know about this great feature. But for those of you that are not connected to A Lean Journey on Facebook or Twitter I post daily a feature I call Lean Tips.  It is meant to be advice, things I learned from experience, and some knowledge tidbits about Lean to help you along your journey.  Another great reason to like A Lean Journey on Facebook.

Click this link for A Lean Journey's Facebook Page Notes Feed.

Here is the next addition of tips from the Facebook page:

Lean Tip #1006 - Be Honest About Mistakes.

A manager sets the tone for her team. If she admits mistakes and expects her team members to call her out when she violates team norms, then she will set a powerful example for accountability.

Lean Tip #1007 - Empower Your Employees to Make the Right or Wrong Choices.

If all companies operated on this principle, I personally think that people would be a whole lot happier at work! There should be no penalty for making a mistake and precisely for that reason, each and everyone on the team thinks about our decisions and its impact. Even if we make a mistake, management should never makes us feel bad about it – ever!

Lean Tip #1008 - Listen to and Value Your Employees

Don’t focus on the overall corporate value and benefit when communicating collaboration to employees.  Employees care about how this will impact them on an individual basis.  How will this make their jobs and lives easier?

We are always so adamant about listening to the voice of the customer, yet we should also consider the voice of the employee. When going down the collaboration road within your enterprise it’s important to make employees a part of the decision making process from step one.  Listen to their ideas, their needs, and their suggestions and integrate their feedback in your technology and strategy.

Lean Tip #1009 – Collaboration Means You Must Adapt and Evolve

It’s important to remember that collaboration is perpetual.  It’s a never ending evolution as new tools and strategies for the workplace continue to emerge.  This means that it’s important for your organization to be able to adapt and evolve as things change.  Keep a pulse on what’s going on in the industry and inside of your organization.  This will allow you to innovate and anticipate.

Lean Tip #1010 - Create a Supportive Environment For Collaboration

If your organization focuses on rewarding employees for individual performance as the main driver of success then it will become quite hard to encourage employees to share and communicate with each other.  Why would they want to?

There is nothing wrong with rewarding employees for great performance but it’s also crucial to reward teamwork.  For example, organizations can make a percentage of an employee’s bonus tied to how well they collaborate with their co-workers.  A supportive environment also means having training and education resources available for employees as well as evangelists within the organization.

Lean Tip #1011 - Focus on the Positive.

Regardless of what we are doing, there are usually some positive aspects to it. If the results are the most positive aspect of your task at hand, then focus on results. If someone’s life will be better because of your efforts, focus on that. You will get a lot more enjoyment out of your work when you choose to focus on the positive aspects of everything you do.

Lean Tip #1012 - Don’t Over Think Things.

If we spend too much time dwelling on something rather than just doing it, we can easily make a big deal out of nothing. Taking action has a way of smoothing out bumps in the road, but procrastination tends to make them worse. The sooner we get moving, the less time we will have for over thinking every little detail.

Lean Tip #1013 - Always Do Your Best.

Work can easily become a chore when you don’t care enough to do your best. There is a certain sense of satisfaction that only comes from a job well done. If you just show up and do as little as possible, you will never really enjoy your work because there won’t be any sense of satisfaction attached to it. Avoidance makes work feel less enjoyable, not more!

Lean Tip #1014 - Set High Standards for Yourself.

You should live and work by the highest possible standards. Don’t give in to the temptation to lower your standards to match the lazy goof offs who think they are getting away with something. The work you do is a reflection of your character and sense of self-worth. Living and working in a way that supports your highest standards will give you sound reasons to feel really good about yourself.

Lean Tip #1015 - Focus on What Matters.

Because our minds are constantly pulling us in different directions, it is easy to lose sight of what really matters. The only way to get the truly important things done is to be ruthless at removing and ignoring distractions. There is no shortage of valueless busy work that can easily rob us of our time and energy. Don’t let that happen to you. Work is much more enjoyable when we focus on the things that really matter.

Lean Tip #1016 - Be a Leader, Not Only a Manager

Motivating a team is worthless unless you provide direction; unless you turn that motivation toward a goal and lead the team to it. It is the ability to lead others that truly sets a manager apart from their peers. Remember that leaders are found at all levels of the organization, so be one.

Lean Tip #1017 - Be a Motivator to Get the Most From People

Human beings do things because we want to. Sometimes we want to because the consequences of not wanting to do something are unpleasant. However, most of the time we want to do things because of what we get out of it.

It's no different at work, people do good work for the pay, or the prestige, or the recognition. They do bad work because they want to take it easy and still get paid. They work really hard because they want to impress someone. To motivate your people better, figure out what they want and how you can give that to them for doing what you want them to do.

Lean Tip #1018 - Start Each Day Reviewing Recent Successes, Critical Goals, and Possible Roadblocks as a Team.

Have quick daily huddle meetings to review recent projects, celebrate successes, review upcoming goals, and uncover possible issues. These meetings should last no longer than a few minutes and should focus on the most tactical, pressing issues of the day.

Lean Tip #1019 - Lead Your Workforce From the Gemba.

In order to build trust, leaders must connect with their workforce. That means getting out of the offices and conference rooms and walking the floor. Stop by employees’ cubicles, take a seat, and see what they’re working on. Go to the Gemba (place) where the work is done.

Lean Tip #1020 - Show Employees Why Their Work Matters.

Even employees who are passionate about their jobs can lose sight of the bigger picture if they can’t see how their work impacts the company. To help boost morale, introduce them to some of the customer their work impacts. This will show them the results of their projects and provide a valuable opportunity to receive feedback from the customer. Positive reinforcement from the customer can make employees feel more connected to their work by giving them a sense of pride and ownership. It also provides greater incentive to perform well, boosts confidence in their work, and increases overall job satisfaction.

Happy Labor Day Worker!

For a lot of people, Labor Day means two things: a day off and the end of summer. However, Labor Day is a day set aside to pay tribute to working men and women. It has been celebrated as a national holiday in the United States and Canada since 1894.

Labor Day, an annual celebration of workers and their achievements, originated during one of American labor history’s most dismal chapters. In the late 1800s, at the height of the Industrial Revolution in the United States, the average American worked 12-hour days and seven-day weeks in order to eke out a basic living. 

Labor Day celebrations have come a long way since the turn of the century. It’s not so much an honoring of the workers anymore. It’s just an opportunity to get off work, and celebrate the end of summer (if that’s something to celebrate). Many people see the Labor Day weekend as merely an opportunity for a last summer fling. And whether they celebrate it playing golf, going camping or fishing, having a backyard steak barbeque, or attending a picnic in the park or at the beach, the true original meaning of Labor Day seems, for the most part, to have become lost in the enjoyment of the moment.

It’s a good thing to enjoy your last summer holiday. But it’s also a good thing to respect and honor those who didn’t have the favorable working conditions we have now. It’s a good thing to remember those who fought very hard for workers’ rights. The purpose of the holiday is to celebrate the social and economic achievements of America’s workers. Labor Day celebrates us all — our achievements and contributions to the strength, prosperity, and safety of our nation.

Lean Quote: Walk In Our Shoes

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"The best way to understand your customer is to become you customer and walk a mile in his shoes." — Ian D. Littman

As management guru Peter Drucker said, “The purpose of a business is to create and keep a customer.” Empathy is an important component of keeping a customer.

Empathy is the ability to put yourself in another’s shoes and walk a mile.  It’s the ability to imagine what it might be like to experience and relate to the thoughts, emotions, and experience of the other person. Empathy is more than simple sympathy, which is being able to understand and support others with compassion or sensitivity.

Customers want to feel that we understand and appreciate their circumstances without criticism or judgment. Customers have simple expectations that we who serve them can put ourselves in their shoes, understanding what it is they came to us for in the first place.

The action of empathy, walking a mile in the shoes of your customers, allows you to connect, establish rapport and create a trusting relationship. Once the customer realizes that you are on their side, they are more willing to work with you to fix the problem, or will allow you the time to resolve the issue. And they will stay with you and tell their friends about you. They will grow your business.

Build a culture of empathy. Empathy is an essential component of caring about your customers, your employees, and your company, and its absence signals larger problems in organizational culture. Empathy can’t be plastered on like a fake smile, but it can be cultivated from within.

 

Jim Carrey on Fear, Failure, and Doing What You Love

In a recent commencement address at the Maharishi University of Management, actor and comedian Jim Carrey spoke about failure, fear, and why you should pursue something that you love.

Fear of unknown, consequent failure and complacency are some of the major reasons for resisting change. There are some people out there who have no fear of the unknown, and who can simply decide logically what they want to do and do it, but for the rest of us, we have to make the unfamiliar feel familiar. 

Fear of failure is a genuinely scary thing for many people, and often the reason that individuals do not attempt the things they would like to accomplish. But the only true failure is failure to make the attempt. If you don't try, you gain nothing, and life is too short a thing to waste.

Find happiness in your job.To be effective, you have to be happy doing what you are doing. If your job is to stressful, boss is giving you a hard time or you are not happy, quit. Yes, quit that job and find one you really can enjoy. This will boost your creativity, productivity and joy.

I have always enjoyed Jim Carrey's comedy and movies, but I am really impressed with his insights in this speech.

So many of us chose our path out of fear disguised as practicality. What we really want seems impossibly out of reach and ridiculous to expect so we never dare to ask the universe for it. I'm saying: I'm the proof that you can ask the universe for it.

My father could have been a great comedian but he didn't believe that was possible for him. So he made a conservative choice. Instead, he got a safe job as an accountant and when I was 12 years old, he was let go from that safe job and our family had to do whatever we could to survive.

I learned many great lessons from my father. Not the least of which was that you can fail at what you don't want, so you might as well take a chance on doing what you love.

Lean Quote: Disney - Courage is Necessary to Make Our Dreams Come True

On Fridays I will post a Lean related Quote. Throughout our lifetimes many people touch our lives and leave us with words of wisdom. These can both be a source of new learning and also a point to pause and reflect upon lessons we have learned. Within Lean active learning is an important aspect on this journey because without learning we can not improve.

"All our dreams can come true, if we have the courage to pursue them." — Walt Disney

Today, mark my last day of vacation in Disney with the family where dreams really do come true. I want to share another of my favorite quotes from Walt Disney regarding big dreams and having the courage to see them through. 

When things are difficult, unknown, and perhaps unattainable we may turn the other direction. We must find the inner strength to overcome these perceived barriers. History has proven time after time that the power of a thought is the beginning for actions that will alter the future positively. Understanding this, and having the courage to keep going even in the face of all obstacles, allows us to accomplish anything we want. 

Recognizing these truths about courage will assist you in overcoming any challenge that you face:

1. Courage Begins with an Inward Battle - Courage isn't an absence of fear. It's doing what you are afraid to do. It's having the power to let go of the familiar and forge ahead into new territory.

2. Courage Is Making Things Right, Not Just Smoothing Them Over - Courage deals with principle, not perception. It's knowing when to stand up and having the conviction to do so.

3. Courage in a Leader Inspires Commitment from Followers - A show of courage by any person encourages others. But a show of courage by a leader inspires. It makes people want to follow them.

4. Your Life Expands in Proportion to Your Courage - Fear limits a leader. But courage has the opposite effect. Courage not only gives you a good beginning, but it also provides a better future.

Courage means trusting yourself to overcome your fears and doing what you are afraid to do. Courage increases conviction and inspires others to confront their fears. 

Walt Disney embodied his quote by dreaming big and being courageous despite the challenges and skeptics. Without his courage to dream and execute we would not have the institution that has become Disney. 

It takes courage to begin the journey towards our dreams and to see them through to success.

 

Respect for People: Importance of Work-Life Balance and Taking Time Off

Despite our best intentions to live balanced lives, the modern world demands that we are almost always connected and productive, and this can drain us emotionally, spiritually, and physically. With our hectic lifestyle, we often underestimate the power of relaxation. Most of us have a massive to-do list each day, and we feel we can't afford to slow our pace or we'll quickly fall behind. However, we fail to acknowledge the ways that relaxation can increase our stamina, clear our thoughts, and allow us to get much more accomplished with less effort.

Employees need work–life balance.  It is important for employees to take care of themselves. That means paying attention to all needs, physical, mental, psychological and spiritual.

The more balanced people can be in all these areas, the more creativity and fresh perspective they have to bring to their work. If employees are depleted of energy, then they do not perform a peak levels. Vacation time-off is one key to maintaining this balance. Taking time off can be very positive for the employees and everyone they interact with at work.

If you respect your people you will reward them for their time and effort with a good work-life balance. Giving workers plenty of personal time is very important. This can, in turn, lead to increasing the quality of the work the employees perform. The reason for this is because, first of all, it shows the employees that the company respects their time and, in turn, the employee will respect the company's time by doing their best. Another reason for this is that employees do get burned out, and do need to take mental breaks from working too long.

A more satisfied employee with proper work-life balance has more to give on a daily basis. Most people that have a sense of balance in their lives, between the personal and professional, adapt well to change. It seems that those employees that have other interests, beyond the workplace, deal with change much better than those who are “married” to their jobs. Encourage your staff to have other, meaningful life experiences. Support your employees' getting a real life, hobby, pastime or other interests. Convince them that you understand and encourage a strong work-life balance. Your staff will appreciate your concern and position on this subject. Whether or not they verbalize their need for balance (or even consciously understand that it exists), your staff will appreciate your interest in their total—not just workplace—well-being.

I must say I have enjoyed my time off these last two weeks.  I can’t say it has been completely restful since we have been very busy however the change of pace and time with the family has been invigorating. Next week it is back to normal routine again.

Walt Disney, The Lean Thinker

One of the most successful people that we all know and love is none other than Walt Disney. Walt Disney is the famous voice and creator of Mickey Mouse and the founder of Disneyland. The Father of Mickey Mouse was a Lean Thinker before Lean became well known.

Here are five valuable lessons of competition, the impossible, bias for action, curiosity, and improvement that demonstrate Disney was a Lean Thinker

Competition is Good

“I have been up against tough competition all my life. I wouldn’t know how to get along without it.”

Competition makes you stronger, it makes you better, it keeps you on your toes. Never shrink away from competition; never fail to see the value of competition. Your competitors can provide you with more value than your friends. Learn from the competition, and you will grow.

It’s critical that you embrace competition as well as adversity, Walt Disney said, “All the adversity I’ve had in my life, all my troubles and obstacles have strengthened me… You may not realize it when it happens, but a kick in the teeth may be the best thing in the world for you.”

Do the Impossible

“It’s kind of fun to do the impossible.”

Walt Disney said, “If you can dream it, you can do it.” Life is too short to spend it doing the possible. Learn to pursue the impossible, pursue what others say can’t be done, pursue what has never been done before, pursue your dreams, and turn them into a reality.

You must believe in the beauty of your dreams. Walt said, “When you believe in a thing, believe in it all the way, implicitly and unquestionable.” If you’re going to believe, you might as well believe all the way.

Action Always Trumps Inaction

“The way to get started is to quit talking and begin doing.”

I always say that “well done” is better than “well said,” so quit talking and start doing! Quit planning and start practicing; a plan is good, a good plan is even better, but if that plan doesn't get put into action it’s as useless as a four fingered glove. Learn to get into action, start today, whatever you've been postponing …just do it. If you wait for the perfect time, you’ll never accomplish anything.

Curiosity Brings New Solutions

We keep moving forward, opening new doors, and doing new things, because we’re curious, and curiosity keeps leading us down new paths.

I don’t believe in shortcuts because they take too long.

But if there ever was a shortcut, it’s asking for advice from people who are further down the path to you. Find others who do what you want to do, and seek support from them. Let their past mistakes and failures guide you towards your dream.

If the thought of reaching out scares you, remember that they are a lot like you. At some stage, they've also asked for help on what to do next. Don’t be afraid. Be nice and show them respect. It works.

Get Better Daily

“Whenever I go on a ride, I’m always thinking of what’s wrong with the thing and how it can be improved.”

Every day you should become a little better than you were the day before. If you can become one percent better daily, you can recreate your life every 100 days. Learn to get better daily; look for ways to improve, to be kinder, more intelligent, and more helpful.

Disney’s work continues to inspire us and his world-famous cartoons live on. But some of Disney’s best lessons are about how he approached life with an endless dose of curiosity and determination to entertain and awaken the child within us.

Wouldn't you say these are the mark of a Lean leader? Do you think Walt Disney demonstrated such?