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Monday, April 19, 2021

The Benefits of Lean Visual Project Management

One of the greatest and most important challenges of project management is communicating clearly with your team about both the details and the big picture of your project. After all, it’s unlikely people will work on the right things in the right order if they don’t understand how each task– and its timely completion– contributes to the success of the project. One of the best ways to communicate with your team is via visual project management.

Visual project management is a method by which you can organize and visualize process over traditional projects and utilizing tools to help everyone involved visualize the status and needs of the project.

There are many benefits of visual management:

  • Save time by simplifying the complex – Visual management helps people understand complex information at a glance, like what work items should be prioritized and who should be working on them.
  • Reduce waste by communicating effectively – Take the guesswork out of teamwork by having a shared, common view of all work being done across the team.
  • Overcome impediments to flow – See where work has slowed or stopped by creating a Lean visual management board that enables you to see bottlenecks and blockers.
  • Collaborate and improve – Instead of pushing work blindly into team members’ queues, you can move work through our team process with a better understanding of capacity. This enables teams to collaborate in a healthier, more productive way.

Visual project management tools help bring the information to life, connecting the dots and painting a clear picture of the desired outcome, the current status, and any roadblocks that may be in the way. Visual management becomes a language that everyone can understand and explain.

A visual management board can help see the big picture, structure project activities, monitor and improve a team’s performance. Having a project board showing all the project tasks, their stage in the project life at any given moment can help significantly improve communication between team members.

More specifically, it enables the team to visualize the system, become aware of any constraints or roadblocks that might result, and begin a dialog on how to solve those problems. In this way, the challenges are directed to the system and how to solve versus focusing on the person as the issue. While there are many methods for collaborative communications, several common tools to foster the collaboration include consensus decision-making, A3s, Daily Huddles and similar problem solving activities.

Managing your tasks and overall projects require more than placing them in a sequence and attaching specific timelines to them. You need to adopt a better way to make your workflow transparent so you can continuously optimize your process and evolve it to create superior value for your customers.

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1 comment:

  1. Hey Tim! I agree that communication is a main challenge amongst project management teams, but also a huge aspect of their success. Communication is always key and it can really keep things clear and effective. As a student, I have been a part of many teams and visual project management is something that could definitely help us. I feel like my group has practiced it a lot even by just outlining and putting visuals together in one collaborative document. Visualizing project management definitely has helped us to see our strengths and weaknesses of the project. It has definitely helped us to save time, simplify the process, reduce waste, be effective communicators, and collaborate with one another while improving. Thanks for sharing!