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Wednesday, January 20, 2021

Lean Tips Edition #165 (#2686 - #2700)

For my Facebook fans you already know about this great feature. But for those of you that are not connected to A Lean Journey on Facebook or Twitter I post daily a feature I call Lean Tips.  It is meant to be advice, things I learned from experience, and some knowledge tidbits about Lean to help you along your journey.  Another great reason to like A Lean Journey on Facebook.

Here is the next addition of tips from the Facebook page:

Lean Tip #2686 - Communicate Your Vision to Employees

Every successful business has a vision. Maintain regular communication about the company’s vision and request your employees and other people to help you to achieve it. Sharing your business motives with your employees allows them to set their mission and the future leaders see their future in your company and work towards attaining it. Therefore, it is imperative to have a common goal with your employees. Keep them on track each day to ensure that they do not lose focus. Always remember that the future of leadership in your company is determined by the manner that you handle your current workers.

Lean Tip #2687 - Keep Regular Monitoring, Measuring and Rewarding of the Employees

Every employee should be accountable and answerable for their performance. Those that show great efforts and appetite for producing better results should also be rewarded. Rewarding your employees makes them feel appreciated. They put more effort to clinch higher positions and achieve their goals. Ensure that the incentive and appraisal system that you use evaluates your employees’ performance with fairness and rewards the deserving candidates.

Lean Tip #2688 - Show Employees You Trust Them

If you want to help employees develop, trust them to do their jobs by getting out of the way. Let them know what your expectations are by modeling the behavior you expect—show them you trust them. This not only lets employees know what they need to succeed and gives them greater ownership, but it also shows them that credibility and trust are important in your organization.

Lean Tip #2689 - Teach Employees the Difference Between Leadership and Tyranny by Example.

Employees look to supervisors to set the standard for leadership in any workplace. As the primary example of what leadership look like, supervisors have to strike a balance between tyrant and pushover. You can’t let lousy workplace behavior or poor performance slide, but you also can’t resort to unfair punishment for employee mistakes. Just remember, future leaders in the organization will learn what acceptable leadership behavior is from the current people in management positions.

Lean Tip #2690 - Train Promising Employees to be Active Leaders, Not Passive Ones. 

Leaders need to be engaged in the work they’re doing and in the work they’re supervising. Many employees do not feel that their performance is managed in a manner that encourages them to do the best possible work. Encourage your leaders to take a more active hands-on leadership approach.

Encourage future leaders to bear part of the work burden. Managers and supervisors should delegate work when necessary, but they should also be closely involved with the work of the people they’re leading. Leaders should demonstrate to those under them that they are not above the work they’re assigning.

Lean Tip #2691 – Never Underestimate the Value of Sharing Your Time and Building a Relationship With Staff.

They appreciate your genuine interest in their ideas and thoughts about their jobs. They like bouncing ideas back and forth with you and look for your sincere input on their projects and goals.

The role of mentor and coach is powerful in training your organization’s culture and expectations. It is also a significant source of experiential knowledge, history, work approaches, and on-the-job training.

Pay attention to your staff, recognize them, and provide exciting work. Provide constructive criticism, that they will actually implement, you must have a relationship with them first.

Lean Tip #2692 –One of the Best Forms of Recognition is to Provide Opportunities for a Contributing Employee.

Opportunities can take many forms. But, all of them are outside of the normal day-to-day requirements of their job plan.

Employees appreciate chances for training and cross-training. They want to participate in a special committee where their talents are noticed. They’d like to lead a team that is pursuing an important objective. 

They are happy to attend professional association meetings and proud to represent your organization at civic and philanthropic events. They’d appreciate the green light relative to implementing an idea they have for increasing morale in your workplace. They are eager to stop doing portions of their job that have become rote in favor of new goals and assignments that stretch their skills and build on their abilities.

Lean Tip #2693 – Connect to the Bigger Picture

Recognition helps employees see that their company values them and their contributions to the success of their team and the company overall.

This is particularly key when organizations grow or change. It helps employees build a sense of security in their value to the company, motivating them to continue great work.

Regularly share news about how the company is striving to reach the mission, and explain how individual employee goals relate to that vision.

Lean Tip #2694 – Connect Recognition to Company Values

Another way to ingrain recognition into company culture is to relate it directly to your organization’s core values. This can take praise to a deeper level; rather than simply recognizing an employee’s great work on a project, you can explain how that work epitomizes the organization’s mission and is a key step toward its big-picture goals. Employees will see that their work is integral to the success of the company, which should help to inspire their work on a daily basis.

Lean Tip #2695 – Recognition Is More Than Words

There are so many ways to praise your employees. You can write positive feedback or publicly recognize employees at a team or company meeting. You can give them a handwritten note or gift. If the team has a big success, you can switch up the daily routine—let them come into work a bit late or leave a little early, or do a fun virtual activity.

Another way to recognize employees is through your actions. That could be a raise or promotion, or it could be that you assign them a big new client or let them take on more responsibility. It’s a way to exhibit trust and demonstrate that you’re invested in their long-term growth. Want to learn more? Check out our other resources on recognition and feedback.

Lean Tip #2696 – Earn Respect, Show Humility.

Be willing to admit your flaws, but do not focus on them. You should have some self-depreciation, but it should be paired with self-confidence. People generally will not respect a leader who appears insecure and continuously mentions their shortcomings.

Show your human side but maintain a sense of bravado and self-assurance.

Lean Tip #2697 – Earn Respect, Have Patience With Others.

Realize that co-workers each have their individual levels of learning and adapt to new tasks and job assignments accordingly. Praise others as they master each step of their new assignments. Having patience with others will demonstrate you have confidence in co-workers and believe they can expand their knowledge and skills. People are most likely to respect those who treat well and will not fear approaching them with problems or questions.

Lean Tip #2698 – Earn Respect, Be Inclusive

Tell employees about changes in the organization and what impact it may have on all involved. Encourage employees to ask questions and stay informed about what is happening within the company. One simple way to accomplish is to publish an office newsletter. 

Lean Tip #2699 – Earn Respect, Share Knowledge With Co-Workers

This action demonstrates that you have confidence in their abilities to handle new situations and that you respect them enough to share this important information. As you seek knowledge, you must also learn the value of communal learning.

This will help you form a team mentality in the workplace and include others in your success. Respected people are seldom loners on the road to success. They include others along their journey and make it known that everyone has a role in the success of the company.

Lean Tip #2700 – Earn Respect, Praise Workers

This enhances their confidence in their skills. It may encourage them to work harder and learn new tasks and skills. If you must give criticism, combine it with praise for what the employee does well. If something does go wrong, do not publicly blame anyone else. If addressing a group, explain the problem and what steps are being taken to prevent future occurrences.


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