Tuesday, March 23, 2010

3 Steps to Get Things Done

In today's busy world, many people have difficulty managing their time and getting everything done. Some people are very busy, but they never manage to achieve the things they really want.  So the question is "How can you improve your time management to increase your productivity?" 

While doing some research online about time management techniques I came across this ClarityMap.

This time management process follows these 3 simple steps to get things done.

1. Create a list of actions.  Write down all the things you want to get done for the day. Everything from writing, creating content, or planning your next project to answering your email and balancing your checkbook.
2. Assign each action a time.  Pick a specific time to each task or group of tasks. Anything from 15 minutes to 2 hours. Chunks of 30 minutes or less work best.
3. Do the action! Select a task, start a timer (like an egg time), and focus on nothing but accomplishing that task. This means you don't answer the phone, you don't get up for a drink, you don't log onto computer - none of that. You remain focused on the task-at-hand!
Derek Franklin is the creator of this ClarityMap and The Action Machine, a visual time management software based on the above steps.  The goal behind The Action Machine is simple: To give you a way to visually structure your day in a way that you feel absolutely compelled to take action and get things done, once and for all!
This ClarityMap offers 16 ways to take more action on your tasks.  They include declutter techniques, use of checklists, and ways to avoid procrastination and distractions.  Take an action item and plan time to review these methods.
Derek offers this poster for free:
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  1. Thank you for the link to the GTD poster - what a super visual!

  2. Chunking out a project can help you focus on certain areas to be completed and organize the tasks and activities into workgroups. These workgroups or phases can be a more effective approach in managing the entire project.

    Some of the standard project phases can include:

    1. Kickoff
    2. Discovery
    3. Scope definition
    4. Development
    5. Unit Testing
    6. QA Testing
    7. User Testing
    8. Migration to Production

    The phases listed above represent standard project phases that can be used for different implementations.The list can be expanded or broken down even further, depending on the type of project and the type of project you are managing. Slicing up a project into phases is a sound approach that keeps the overall project running smoothly.


  3. Thanks for the advice on project phases Gravity Gardener. It is very important for organization to develop their own project management process. This is vital to new product development which support growth opportunities.

  4. Not all the projects will visit every stage as projects can be terminated before they reach completion. Some projects do not follow a structured planning and/or monitoring stages. Some projects will go through steps 2, 3 and 4 multiple times.

  5. The magnitude of an ERP implementation requires aggressive and structured project management processes. An ERP implementation is complex and touches virtually everyone in the organization.

  6. his ClarityMap offers 16 ways to take more action on your tasks. They include declutter techniques, use of checklists, and ways to avoid procrastination and distractions. Take an action item and plan time to review these methods.

  7. PM Software, In my experience all projects benefit by following a structured planning process. While projects details are different much of the process is the same. I am not a big fan of ERP solutions since they are push systems and I prefer customer demand driven pull systems.

    Thomas, thanks for the advice but I already know this since I posted the document but maybe it will help others. I personally have this printed and posted next to my goals which are next to by personal kanban board. It helps to focus on those important tasks.

  8. Hi

    I read this post 2 times. It is very useful.

    Pls try to keep posting.

    Let me show other source that may be good for community.

    Source: Time management steps

    Best regards