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Tuesday, March 9, 2010

Organizing for Dummies

I recently came across an interesting book called Organizing for Dummies by Eileen Roth and Elizabeth Miles.  This is not a manufacturing or office book but rather a book about tidying up and clearing clutter in your house.  Nevertheless, there is some practical advice for anyone.  The authors offer several simple acronyms to help you get organized and stay organized.

When you are deciding what to keep and what to pitch use the WASTE way of questioning:

W Worthwhile? Do you truly like the item? Think of cost of storage vs. cost of replacement.
A Again? Will you use it, really? Think probability?
S Somewhere else? Can it be borrowed or found somewhere else if you need it?
T Toss? Will the world end if you get rid of it? Think consequences.
E Entire? Do you need the whole thing or just part of it?

When deciding where things should go put everything in its PLACE:

PPurge: Get rid of it, look at the WASTE questions above.
LLike with like: Create a center for things, can variety be reduced?.
AAccess: Create a spot that is easy to get to your things.
CContain: Use containers to create space and keep things together.
EEvaluate: Does this organizational layout work? 

Many of us should learn REMOVE in our office to create successful work area:
RReduce distractions from your desktop.
EEveryday use items stay on top of your desk.
MMove items to the preferred side, like the right side if you're right-handed.
OOrganize together, keep similar items grouped together.
VView your time, keep a clock on your desk.
EEmpty the center so you have a clean workspace.

These simple acronyms follow the standard 5S thinking in Lean manufacturing that we are familiar with.   How do you use 5S in your work at the office or at home?  Can you REMOVE WASTE at your PLACE?

1 comment:

  1. It's interesting to read about organizing from one who is knowledgeable in kaizen. This inspired me, a professional organizer, to resurrect an article I wrote on kaizen. http://clear-spaces.blogspot.com/2010/03/kaizen-and-organization.html